Why do you need a modern Visitor Management System VMS?

We Can Help You

In today’s fast-paced and security-conscious world, implementing an optimized Visitor Management System (VMS) is essential across all industries. Managing visitors goes far beyond the outdated practice of using a pen-and-paper log book. Traditionally, visitor management involved recording names, dates, and occasionally the person being visited in an offline log book or a basic digital system like Access databases or Excel spreadsheets. However, these antiquated methods fall short of meeting modern standards for safety, security, and surveillance.

Relying on old, outdated, and disconnected visitor management systems can expose your organization to numerous safety, financial, and reputational risks. Modernizing your visitor management process is not just an option; it is a necessity. If you’re still on the fence about upgrading, here are five compelling reasons to consider a new, robust VMS:

Reason 1 - Reduce Operational Costs: A modern VMS can streamline processes, automate tasks, and reduce manual labor, leading to significant cost savings over time.

Reason 2 - Increase Security Levels: Advanced VMS solutions offer features such as real-time visitor tracking, facial recognition, and integration with access control systems, enhancing overall security and reducing the risk of unauthorized access.

Reason 3 - Enhance Efficiency:  Modern VMS solutions leverage Internet of Things (IoT) technology and offer robust third-party integration options to significantly boost operational efficiency. IoT-enabled devices, such as smart kiosks and readers, automate check-in and check-out processes, providing real-time data and reducing manual tasks. Additionally, integrating with third-party systems, such as CRM, event, access control, room management, and calendar applications, allows for seamless coordination and streamlines various aspects of visitation journey.

Reason 4 - Improve Traceability: Modern VMS platforms provide detailed logs and reports on visitor activities, improving traceability and accountability.

Reason 5 - Boost Reputation: A sophisticated VMS not only enhances security but also reflects positively on your organization, demonstrating a commitment to modern standards and excellent visitor experiences.

It’s time to elevate your visitor management practices. Talk to us today to discover how our solutions can help you achieve a more secure, efficient, and effective visitor management system.