NEW TECHNOLOGY in Visitor management system

visitor is using a Visitor Management System

FACIAL RECOGNITION

Facial recognition technology identifies or verifies individuals from digital images and can be integrated into a Visitor Management System (VMS). The VMS software stores all registrant images for quick identification during repeated visits and enhances access control.

VEHICLE LICENSED PLATE RECOGNITION

License Plate Recognition (LPR) involves capturing photographic images or video of vehicles. The VMS software validates the plate numbers captured by the camera to provide a speedy, real-time check-in experience. This seamless integration with the Visitor Management System (VMS) offers an efficient solution for vehicle management.

VISITOR QR CODE

The Visitor Management System facilitates pre-registration by both hosts and visitors, allowing for advance registration to streamline the check-in process. Once pre-registered, visitors receive a QR code prior to their visit, which can be used for express check-in upon arrival. This feature enhances efficiency and reduces wait times, ensuring a smooth and expedited entry process.

PASSSPORT/id CARD CHARACTERS RECOGNITION (ocr)

An OCR scanner will be integrated with the Visitor Management System (VMS) to instantly read and extract data from NRICs and passports. This integration allows the VMS software to complete the registration process quickly, significantly reducing processing time.

ACCESS CONTROL INTEGRATION

The Visitor Management System (VMS) grants access to registered visitors through facial recognition and visit QR badging at doors or turnstiles. The access control system and VMS are seamlessly integrated to ensure smooth operation. The VMS software can be installed on either a cloud or local server to support this process.

CENTRALISED CLOUD ARCHITECTURE

The cloud-based VMS architecture supports multiple site implementations and a deviceless setup, providing a robust and scalable visitor management system.

MOBILE NO. VERIFICATION

VMS software will verify visitor mobile no. to be recorded is true by sending SMS message instantaneously. Visitor will be required to provide the 6 digit code from SMS to visitor management system to authenticate for genuine mobile no.

MOBILE APP

The Visitor Management System enables visitors to pre-register their visit in advance, streamlining the process and allowing for a smoother check-in experience. Upon arrival, visitors can use the VMS software to perform express check-in, further expediting their entry. This system ensures a seamless transition from pre-registration to check-in, enhancing efficiency and reducing wait times.

CONTACTLESS SELF-REGISTRATION

Visitors will scan a QR code provided by the company, generated from the Visitor Management System (VMS), to check in. The VMS software will then store the visitor information directly on the server, without the need for a local device.

TEMPERATURE SCANNING

The VMS software captures and stores visitor temperatures during registration. A thermal scanner integrated with the Visitor Management System (VMS) ensures that all visitors meet health conditions before meeting with a host. Visitors with temperatures higher than 37.5°C will be blocked from proceeding with registration and will trigger an alert.

INTEGRATED KIOSKS ACHITECTURE

We can set up a centralized Visitor Management System (VMS) database to support cross-location and multiple kiosks, accommodating high traffic flow effectively. The client’s VMS software connects to the server’s VMS software, ensuring seamless communication and synchronization during visitor registration. This setup allows for efficient management and coordination across various locations.

Visitor signed-in Account

Ensuring visitor safety involves more than just having them sign in, but it should always be the first step. Properly enforcing a sign-in policy ensures that security personnel are always aware of who is present, whether they have registered in advance or are signing in on-site.

key FEATURES

PRE-REGISTERED VISITOR

Host can pre-register their visitors in Visitor Management System in advance to increase security control and ease traffic control with confidence.

PRE-REGISTERED VEHICLE

PRE-REGISTERED VISITOR

Vehicle which is approved prior the visit will be granted with access entering into the building. License plate number will be captured and store in Visitor Management ystem for tracking and analysis.

Partial NRIC

PRE-REGISTERED VISITOR

EXPRESS WALK IN REGISTRATION

As part of PDPA compliance, national ID will be captured as an identifier of visitor in Visitor Management System. National ID which is known as NRIC/FIN is treated as confidential data and will be masked or stored partially to prevent stolen or cases. For example XXXXX123A or 123A

EXPRESS WALK IN REGISTRATION

Visitor Management System utilises barcode scanning function and optical character recognition to capture visitor information through devices. Repeated visitors can be quickly identified to retrieve last visit information for current visit check in.

NOTIFICATIONS

EXPRESS WALK IN REGISTRATION

EMERGENCY ROLL CALL

Upon visitor successful check in in Visitor Management System, email notification or SMS notification will be sent to host.

EMERGENCY ROLL CALL

EXPRESS WALK IN REGISTRATION

EMERGENCY ROLL CALL

Emergency roll call report will be able to retrieved and also be sent to security in charge to perform visitor counting directly on Visitor Management System.

REAL TIME ONSITE DASHBOARD

Total onsite visitor, contractor, delivery, staff and pre-registered visitor will be display on Visitor Management System. Admin can retrieve current and historical visitor log by searching through real time dashboard

VISITOR PHOTO

REAL TIME ONSITE DASHBOARD

Visitor photo can be taken by Visitor Management System and sent for access control and surveillance tracking.

PRINT VISITOR BADGING

REAL TIME ONSITE DASHBOARD

PRINT VISITOR BADGING

Temporary visitor badge printed on label or art card can be issued by Visitor Management System to show evidence of registration. Visitor name, photo and serial number are commonly used to identify visitor registration validity.

VISITOR TYPES

DECLARATION & DISCLAIMER

PRINT VISITOR BADGING

Visitors can be categorised into Visitor, Contractor and Delivery by Visitor Management System. Next level of grouping will be available if required.

DECLARATION & DISCLAIMER

Visitor will be required to declared for health and travel status and asked for consent in the disclaimer during registration.

BLACKLISTED VISITOR

DECLARATION & DISCLAIMER

Maintain blacklisted visitor in Visitor Management System to detect and block unwanted. Blacklist name list can be centralised controlled in order to block unwanted visitor across entire city or country or region.

HOST APPROVAL

PERSONAL DATA ENCRYPTION

EXPRESS CHECK OUT

Visit will be approved by host on Visitor Management System prior to the actual date. This can deter unwanted visit and avoid crowded lobby.

EXPRESS CHECK OUT

PERSONAL DATA ENCRYPTION

EXPRESS CHECK OUT

Serial number barcode printed on label will be used to scan for check out on Visitor Management System. This can speed up check out process during peak lunch time and off work time.

PERSONAL DATA ENCRYPTION

SAFETY INDUCTION TRACKING

All personal data such as name, ID no., Mobile no., Company and in Visitor Management System will be encrypted with SHA 256 technology. There is no much worry if the database is accessed directly without authority, data can't be seen in clear text.

SAFETY INDUCTION TRACKING

Visitor safety induction can be tracked on Visitor Management System with a recycled period such as 180 or 365 days. Expired induction will be required to attend upon next visit.

DATA RETENTION

SAFETY INDUCTION TRACKING

SCHEDULED REPORT EXPORT

Visitor information can be kept up to 365 days before it gets deleted permanently from Visitor Management System. Other retention periods are available to fulfill different industry.

SCHEDULED REPORT EXPORT

SAFETY INDUCTION TRACKING

SCHEDULED REPORT EXPORT

MS Excel formatted report can be scheduled for export through email by Visitor Management to selected users automatically in daily or weekly basis.

AUTO DAILY BACK UP

UNLIMITED HOST DATABASE

System will perform daily back up which includes setting, visitor information and photos into .BAK extension file at assigned drive.

UNLIMITED HOST DATABASE

Host database can be imported through MS Excel file or Active Directory into Visitor Management System. This can reduce significant administration work to keep host list up to date.

SAFETY ENTRY QR CODE

UNLIMITED HOST DATABASE

SAFETY ENTRY QR CODE

Safe Entry QR code will be shown upon successful check in on Visitor Management System. It serves as a reminder for visitor to register into government system without delay.

DYNAMIC FIELDS

PHOTO VERIFICATION

SAFETY ENTRY QR CODE

Visitor information fields to be collected can be dynamically set for different company. This provides flexibility to add or remove fields according to requirement of the time.

PHOTO VERIFICATION

The photo on ID card is verified with physical photo using state-of-the-art technology.

NRIC Checksum

PHOTO VERIFICATION

Verify NRIC checksum as per national ID algorithm as part of identity compliance.